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Business Travel Checklist: 6 Things to Always Remember

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This blog was originally published in 2015; we have since updated it to reflect the most current and accurate information possible. 

Business travelers have alot on their minds.

With the stresses of getting to the airport on time, finding a good hotel, and balancing a workload, they have more to do than there are hours in the day.

These stresses make it necessary to find easy and efficient ways to improve the travel experience. That’s why we’ve created this handy checklist to help you have the best business trip ever. 

Here are five things to keep in mind the next time you travel.

1. Organize Your Power Cords, Devices and Work Tools

Layovers and delays can put a kink in your schedule, making it difficult to meet deadlines and prepare vital presentations.

That’s why it’s important to have your electronic devices organized. When you know where each chord to each device is located, you don’t have to worry about fumbling around in your bag.

You don’t want to fret over having left a power cord at home or not being able to locate an important document or work tool in your overstuffed, disorganized bag.

Make it easier on yourself by packing these items intuitively, in preparation for any opportunity to get to work.

2. Bring Business Cards

You truly never know who you’ll meet during your travels, who you’ll sit next to on the plane, who you’ll connect with at the conference.

Having a selection of business cards on hand can ensure that you don’t let great opportunities slip through your fingers.

Head confidently into networking events and meetings with potential clients knowing that you can leave your name and contact information behind.

3. Carefully Choose Your Transportation

Once you’ve landed in your destination city, you’ll need a reliable method of transportation for the remainder of your trip.

For business travelers, a schedule is everything. Being responsible for your own transportation in an unfamiliar city could equal late arrivals or getting lost. Failure to find parking in a time crunch is an added level of stress.

Taxis and ride-sharing services are equally undesirable, mostly because you aren’t guaranteed to find a vehicle when you need one…especially if you’re traveling during peak hours.

Add in a lack of insurance, questionable drivers, and price-hikes, and it’s clear that you need another method of transportation if you want to be on time.

Booking car service is always a great option for business travelers who want to travel efficiently and need good customer service.

OML Worldwide, in Chicago, has been providing business travelers with superior service, professional chauffeurs and immaculate vehicles for decades.

4. Consider the “Carry-On Only” Life

If you travel for business alot, you know how much of a hassle it can be to stand in line at baggage check, only to pay an outrageous fee for your luggage.

Though it may take some re-arranging of your normal business travel arsenal, stepping down to the “carry-on only” life isn’t as hard as it seems—plus it will save you tons of time and plenty of money in baggage check wait times and fees.

Here’s an easy guide for packing your carry-on in a smarter and more space-friendly way.

5. Mix-and-Match Clothing Pieces

Speaking of packing smartly, mixing and matching your clothing collection during your trip will help you maximize the amount of space in your carry-on.

Bring along basics that can be worn with a variety of pieces; a white t-shirt can go perfectly under a blazer, paired with a business skirt or pressed trousers.

When it’s time to go out for dinner, you can pair it with a more casual ensemble, like blue jeans or a jersey-knit skirt. One nice button down can pair nicely with two pairs of pants, perfect for use on different days of your trip and removing the need for multiple shirts.

6. Consider Making an Itinerary

Another way to help ensure that your business trip goes as smoothly as possible is to create an itinerary for yourself.

Create an itinerary that will help you manage your free-time as well as your business-related events; schedule your dinners, the time it will take for you to walk from your gate to your transportation.

An organized and intuitive itinerary will help ensure management of your time and minimize surprises, like forgetting a meeting or a business dinner with a colleague.

Whether you keep your itinerary in a physical form on a piece of paper or create one through great apps like TripIt, having your trip scheduled out will improve your experience.

Here’s to an even better business trip the next time around, especially with these handy skills in mind.

Photo Credit: Jay Springett

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Dale Schahczinski
Goal driven team leader, with industry experience spanning all aspects of operations and administration.